Papua New Guinea Extractive Industries Transparency Initiative (PNGEITI)

Permanent

MANAGER – FINANCE, ADMINISTRATION & HUMAN RESOURCES

Reporting to the Executive Director, the Manager Finance, Administration & Human Resources will be responsible for managing, planning and providing the technical oversight of the financial activities and general administration of the Secretariat. The Manager will ensure quality and timely preparation of monthly, quarterly and annual financial reports for the Secretariat and its multi-stakeholder group, development partners, corporate bodies, and submit such reports to the Departments of Finance and Treasury as required by the Public Finances Management Act. The Manager will also plan, manage and oversee all HR and office administration matters of the Secretariat.

Main Duties/Responsibilities:
• Develop, plan and manage finance and budget related activities for the Secretariat;
• Ensure submissions are made to the government (Department of Treasury) in a timely manner for annual budget appropriation and other external grant funding from donors, development partners, industry companies and other technical assistance for implementation of the Secretariat’s annual and multi-year work plans;
• Oversee and maintaining records of all financial transactions and related documentations and preparing quarterly and annual financial reports consistent with government accounting procedures and external development partners and industry companies’ guidelines and requirements;
• Manage petty cash and ensure payment vouchers are raised and cash book reports and contract ledgers are correctly entered after payments have been made;
• Coordinate and ensure meetings and appointments are managed in an orderly manner and minutes of the deliberations at these meetings are taken and records maintained;
• Plan, coordinate, manage and oversee quarterly MSG meetings and ensure minutes of these meetings are prepared in a timely manner;
• Ensure all Secretariat staff files are created, managed and maintained and records of office procedures or operating manuals (e.g., timesheets, clocking system, weekly staff activities report) are kept in an orderly manner; PNG EXTRACTIVE INDUSTRIES
• Budget, plan, purchase and manage stocks of office stationaries and equipment in an efficient manner for stocks to be available at all times;
• Closely liaise with the Director for Media, Communications and Stakeholder Engagement to plan, purchase and maintain all merchandises and promotional materials for outreach activities, conferences, roadshows and workshops that occur through-out the year as per the work plans;
• Manage and implement Secretariat payroll and processing of staff salaries and wages, staff superannuation payments, payments of IRC salaries and wages taxes and payments of membership subscription fees to affiliated organisations in a timely manner;
• Manage and ensure payment requests or invoices are processed in a timely manner and perform such other financial transactions for local and internationally engaged consultants and suppliers;
• Manage and coordinate all official duty travels and other logistical arrangements for Secretariat staff and the MSG;
• Ensure that the Branch provides strong administrative support to the MSG, the Technical Working Groups (TWGs), the Committees or Sub-Committees, the Executive Director and Secretariat staff as and when required; and
• Any other duties as instructed by the Executive Director.

Experience, Skills & Qualifications:

• Bachelor’s Degree in Finance, Accounting, Business Administration and Human Resources, Psychology or organisational development;
• 5-8 years of work experience in accounts, finance, office administration and HR Management;
• Computer literacy in Microsoft Office (proficiency in relevant financial software is desirable);
• Practical knowledge in principles and procedures for personnel recruitment, selection, training, compensation and employee benefits, employee relations and grievances, documentations and record keeping of staff files; and
• Possess organisational skills for managing various HR related tasks, meeting deadlines, effective communication skills for effective interaction, and adaptability skills for managing change and unpredictability.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

MANAGER – FINANCE, ADMINISTRATION & HUMAN RESOURCES Read More »

DIRECTOR – PROJECTS & PROCUREMENT

Reporting to the Executive Director, the Director for Projects & Procurement will be responsible for planning, coordinating, managing and overseeing the tendering and procurement process for all Secretariat projects including those funded by external development partners. The Director will also be responsible for initiating and preparing high quality internal and external funding proposals to secure funds to implement the projects and programs as per the Secretariat’s work plans.

Main Duties/Responsibilities:

• Ensuring effective implementation of business policies and procedures governing procurement management and control;
• Ensuring efficient allocation and utilization of resources to implement the activities and programmes of the Secretariat as approved by the MSG in the work plans;
• Overseeing the overall project procurement process – tendering, evaluation, placement and monitoring of portfolio of supplier contracts;
• Coordinate and facilitate the selection of appropriate suppliers and contractors in a transparent manner, and promoting sound public procurement practice;
• Manage the procurement function within the Secretariat including the development and improvement of training and skills of Secretariat staff;
• Maintain up-to-date information related to procurement legislation including the PNG Public Finances Management Act and the Financial Instructions for public procurement and ensuring that procurement procedures and processes are consistent with the above Act and development partners’ procurement guidelines;
• Attend official invitations and engagements (forums, conferences, panel discussions, etc) on behalf of the Executive Director and do presentations, deliver speeches and statements on the work of PNGEITI and its MSG;
• Initiate projects, plan and manage implementation from projects inception phase to completion phase;
• Work with the Manager Finance and Administration to prepare high quality funding proposals for the Secretariat to seek external funding from development partners and corporate sponsors to implement EITI projects as approved in the annual and multi-year work plans; PNG EXTRACTIVE INDUSTRIES
• Undertake tendering, evaluation, placement and monitoring of suppliers and contractors, consistent with government public tendering process; and
• Perform such other duties as instructed by the Executive Director.Experience, Skills & Qualifications:
• Bachelor’s Degree in Finance, Accounting, Business Management, Social Sciences or a Master’s Degree in the above fields is desirable;
• 5-10 years of work experience in tendering and procurement management, particularly in the public procurement system;
• Experience in project design and planning, management and execution;
• Computer literacy in Microsoft Office (proficiency in relevant procurement software is desirable);
• Some knowledge on international donor procurement processes would be an advantage;
• Strong public speaking and presentation skills; and
• Good report-writing and communications skills in both English and Tok Pidgin.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

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DIRECTOR – POLICY & PROGRAMS

DUTY STATEMENT FOR DIRECTOR – POLICY & PROGRAMS
Reporting to the Executive Director, the Director – Policy & Programs will be responsible for providing leadership, strategic planning, policy advice, technical and programs oversight to support the core functions of the Secretariat.

Main Duties/Responsibilities:
• Coordinate and manage all international development partners (IDPs)
programs, meetings, events, consultations and oversee and monitor implementation of these activities;
• Establish and maintain close relationships with EITI International Secretariat office, the Asia Pacific Regional office as well as other EITI implementing countries. This includes global conference event, regional workshops and meetings, webinars, on-line meetings (zoom, skype, Microsoft) and other engagement programs;
• Ensure implementation of EITI programs in country are consistent with the requirements and principles of the EITI Standard and in alignment with government’s policy priorities and development strategies and visions;
• Ensure the Policy and Programs Branch contribute to Secretariat’s quarterly newsletter and magazines production, the Annual Activity Reports, the work plans, industry employment surveys, researches and other reports and publications as required from time to time;
• Manage external and internal programs on PNGEITI activities and ensure policy objectives are consistent with the extractive sector. This includes
advising on EITI International activities, the EITI Standard and its Requirements as reviewed and adopted from time to time;
• Coordinate, manage and oversee the compilation, proof reading and quality checking and assurances on editorial works on the chapters in the PNGEITI annual reports, especially the contextual parts of the reports, the write up of the EITI Section in the annual national budget Economic Policy Document, Volume 1 and other reports and publications prepared by the Secretariat;
• Ensure there is effective coordination and organization of the Technical Working Groups (TWGs) meetings, the Committees or Sub-Committee meetings on various programs implemented by the Secretariat;

• Responsible for drafting and reviewing the PNGEITI Annual Work Plans and the Multi-Year Work Plans in a timely manner and to submit these plans to the TWG through the Executive Director for MSG’s consideration and approval;
• Responsible for drafting ministerial briefs, statements, speeches, press releases, talking points, power point presentations and general updates on EITI implementation activities for the Executive Director and MSG members;
• Responsible for drafting NEC Policy Submissions and Information Papers for policy and legislative reforms arising from recommendations made from the; EITI annual reports, EITI Validations Reports, MSG commissioned reports and such other activities as instructed by the Executive Director;
• Responsible for drafting Minister’s foreword, MSG Statements and other relevant sections in the annual PNGEITI reports production;
• Initiate and conduct research on topics of interest and analyse survey outcomes for dissemination to stakeholders;
• Maintain working relationship with mining and petroleum industry players or industry peak bodies and relevant government institutions on policy and technical issues related to the extractive sector;
• Attend official invitations and engagements (forums, conferences, panel discussions, etc) on behalf of the Executive Director and do presentations, deliver speeches and statements on the work of PNGEITI and its MSG;
• Responsible for conducting regular reviews and monitoring Secretariat’s work plans to ensure Key Performance Indicators (KPIs) are implemented as planned and produce monitoring and evaluation reports on a regular basis; and
• Perform such other duties as instructed by the Executive Director and the MSG.
Experience, Skills & Qualifications:
• Bachelor’s Degree in Economics, Development Economics, Public Policy or Social Science or a Master’s Degree in the above fields is preferable;
• 5-10 years of work experience at executive management level;
• Some practical experience in policy analysis and public policy making process; initiating and drafting policy submissions, programming and program planning and familiar with the PNG public sector operation;
• Familiar with PNG tax laws and fiscal regime governing the extractive sector;
• Practical experiences in drafting high level ministerial briefs, statements, speeches and presentations;
• Strong public speaking and presentation skills; and
• Good report-writing and communications skills in both English and Tok Pidgin

 

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted. 

DIRECTOR – POLICY & PROGRAMS Read More »

RESEARCH AND DATA ANALYSIS OFFICER

The Papua New Guinea Extractive Industries Transparency Initiative (PNGEITI) is an entity established by the Government to promote transparency and accountability in the revenue it receives from the extractive industries and how it spends. PNGEITI is part of a global initiative known as the Extractive Industries Transparency Initiative (EITI).

The PNGEITI is overseen by a Multi-Stakeholder Group (MSG), comprising representatives from government, civil society and the extractive industry companies. The PNGEITI National Secretariat is an administrative body responsible for the day-to-day operations and implementation of the policy decisions and directives of the MSG.

With the increase in the cope of operations, the National Secretariat is now seeking applications from suitably qualified individuals to fill in this vacant positions. 

 Duties and Responsibilities:

  • Provide technical support to the Head of National Secretariat and the Policy Officer;
  • Provide technical research and analysis of EITI Data;
  • Prepare ministerial briefs, statements, press releases, talking points, presentations and updates on EITI implementation activities for the Treasurer and Chairman of PNGEITI MSG and Head of Secretariat;
  • Draft NEC Information papers and policy submissions for legislative and policy changes arising from EITI annual report recommendations, reports from external consultants and the Technical Working Groups and sub-committees;
  • Draft relevant sections of the PNGEITI annual reports including Minister’s foreword, MSG Statements and quality check and editorial work on the contextual part of the reports;
  • Ensure closer working relation with relevant officials from EITI International Secretariat in Oslo, Norway, regional offices, other relevant international organisations and EITI implementing countries on a regular basis;
  • Conduct research on topics of interest and assist EITI staff and consultants in the conduct of their duties;
  • Liaise closely with mining, petroleum, oil and gas industries and relevant government institutions and agencies on issues relating to revenue and benefits streams and other broader policy and technical issues that may affect the extractive industries;
  • Liaise closely with government departments and agencies , private sector industries and civil society organizations involved in the PNGEITI activities;
  • Liaise and work with the Communications and Media Officer in keeping, maintaining and updating the PNGEITI data base and other electronic files;
  • Regularly monitor the National Secretariat work plan and ensure Key Performance Indicators (KPIs) are implemented as planned; and
  • Perform such other duties as directed by the Head of Secretariat through the MSG.

Selection Criteria:

  • Bachelor’s Degree in Economics, Law, Public Administration, Public Policy or a related field;
  • Must have at least 5 years of relevant work experience in the Public Sector, particularly hands on experience in policy formulation, public sector reforms and must understand the public service machinery, systems and processes;
  • Must have some experiences in either in oil, gas or mining sector and can be able to work with both government institutions, extractive companies and civil society organisations to work through technically complex issues that may arise in the extractive industries;
  • Must have advanced skills in researching and high level report writing;
  • Must have superior computer skills (able to troubleshoot) and knowledgeable in programs such as excel, power point, MS word and all other MS applications;
  • Must possess good English communication skills, both oral and written;
  • Must be able to coordinate programs and activities with government agencies, companies, and stakeholders and have team building and problem solving skills; and
  • Any other duties as required.

Location, Pay and Condition:

  • These positions reports to the Head of the National Secretariat,
  • These positions are based in Port Moresby, and
  • Competitive salary packages will be offered based on experience and qualifications.

 Application Process:

Written applications to be submitted with copies of recent CVs containing details of three referees and educational qualifications to:

Head of National Secretariat

PNG Extractive Industries Transparency Initiative (PNGEITI)

PO Box 1907

PORT MORESBY

NCD

Applications can be hand delivered at the counter of the Treasury Building, Waigani Drive, or submitted electronically via the links below:

Research and Data Analysis Officerhttps://forms.gle/EdB6w93Kt8CqAxm57

Note that only short-listed applicants will be contacted for interview.

Applications close on 25 February, 2023.

Authorized by:

Lucas Alkan

Head of National Secretariat

RESEARCH AND DATA ANALYSIS OFFICER Read More »

STAKEHOLDER ENGAGEMENT & OUTREACH COORDINATOR

The Papua New Guinea Extractive Industries Transparency Initiative (PNGEITI) is an entity established by the Government to promote transparency and accountability in the revenue it receives from the extractive industries and how it spends. PNGEITI is part of a global initiative known as the Extractive Industries Transparency Initiative (EITI).

The PNGEITI is overseen by a Multi-Stakeholder Group (MSG), comprising representatives from government, civil society and the extractive industry companies. The PNGEITI National Secretariat is an administrative body responsible for the day-to-day operations and implementation of the policy decisions and directives of the MSG.

With the increase in the cope of operations, the National Secretariat is now seeking applications from suitably qualified individuals to fill the following vacant positions.

Duties and Responsibilities:

  • Work with the Head of the Secretariat and National Secretariat team to coordinate the annual PNGEITI Work-plan
  • Oversee the development and implementation of effective outreach and engagement and related crisis management systems and processes
  • Coordinate and respond to external / internal enquiries on PNGEITI and related policies, regulations and other guidelines
  • Record the discussions and decisions of the PNG EITI National Secretariat during meetings, outreaches and other engagement activities including PNGMSG meeting minutes for stakeholder review
  • Facilitate all PNGEITI information sessions, training, and follow-up sessions to include needed logistical, scheduling, facilities, materials, promotion, confirmations, tracking, evaluation support or services
  • Ensure effective management of information flows between the National Secretariat, PNGMSG and external stakeholders
  • Draft articles, develop content and new tools for the PNGEITI website
  • Manage the production of documents, publications and other communication materials
  • Monitor media coverage and identify communication opportunities for promoting PNGEITI
  • Support Communications Officer to manage PNGEITI’s internal communication tools, including intranet, pamphlets, brochures, newsletters, posters, etc and any required contracting relationships with IT service providers
  • Develop and implement regular PNGEITI outreach programs in

Selection criteria:

  • Bachelor’s Degree in Information and Communication Technology (ICT), Journalism, Communication, Marketing, Law, Economics or other relevant related field
  • 3 – 5 years’ experience working in a communications, media or related role
  • Strong and proven experience with web and social media
  • Fluency in written and spoken English and Tok Pisin
  • Experience with design, including Adobe, Desktop Publisher and Photoshop software
  • Strong communications and problem solving skills
  • Knowledge of PNG’s media landscape

 

Location, Pay and Condition:

  • These positions reports to the Head of the National Secretariat,
  • These positions are based in Port Moresby, and
  • Competitive salary packages will be offered based on experience and qualifications.

 

Application Process:

Written applications to be submitted with copies of recent CVs containing details of three referees and educational qualifications to:

Head of National Secretariat

PNG Extractive Industries Transparency Initiative (PNGEITI)

PO Box 1907

PORT MORESBY

NCD

Applications can be hand delivered at the counter of the Treasury Building, Waigani Drive, or submitted electronically via the links below:

Stakeholder Engagement & Outreach Coordinatorhttps://forms.gle/MfwwtAFpf3MwCUAh7

Note that only short-listed applicants will be contacted for interview.

Applications close on 25 February, 2023.

Authorized by:

Lucas Alkan

Head of National Secretariat

STAKEHOLDER ENGAGEMENT & OUTREACH COORDINATOR Read More »

TECHNICAL OFFICER

The Papua New Guinea Extractive Industries Transparency Initiative (PNGEITI) is an entity established by the Government to promote transparency and accountability in the revenue it receives from the extractive industries and how it spends. PNGEITI is part of a global initiative known as the Extractive Industries Transparency Initiative (EITI).

The PNGEITI is overseen by a Multi-Stakeholder Group (MSG), comprising representatives from government, civil society and the extractive industry companies. The PNGEITI National Secretariat is an administrative body responsible for the day-to-day operations and implementation of the policy decisions and directives of the MSG.

With the increase in the cope of operations, the National Secretariat is now seeking applications from suitably qualified individuals to fill the following vacant positions.

Duties and Responsibilities:

  • Provide technical support to the Head of National Secretariat;
  • Prepare ministerial briefs, statements, speeches, press releases, talking points, presentations and updates on EITI implementation activities for the MSG Chairman and Head of Secretariat;
  • Draft NEC Information Papers and Policy Submissions for legislative and policy changes arising from EITI annual report recommendations, reports from external consultants and the Technical Working Groups and sub-committees;
  • Prepare high quality funding proposals and submissions for the National Secretariat to seek funding from government, and external funding from donors and development partners;
  • Coordinate and organize Technical Working Group (TWG) and sub-committees meetings on various topics and subject areas as required;
  • Prepare and regularly update annual PNGEITI Work Plans and MSG MoU for the Head of Secretariat and MSG’s consideration and approval;
  • Draft relevant sections of the PNGEITI annual reports including Minister’s foreword, MSG Statements and quality check and editorial work on the contextual part of the reports;
  • Ensure closer working relation with relevant officials from EITI International Secretariat in Oslo, Norway, regional offices, other relevant international organisations and EITI implementing countries on a regular basis;
  • Maintain a close working relation with donors and development partners and other relevant organisations in the country and abroad;
  • Liaise closely with mining, petroleum, oil and gas industries and relevant government institutions and agencies on issues relating to revenue and benefits streams and other broader policy and technical issues that may affect the extractive industries;
  • Plan and coordinate quarterly MSG meetings and prepare minutes of these meetings in a timely manner. Also coordinating workshops, conferences, seminars as and when required and ensure reports are produced from these events;
  • Regularly monitor the National Secretariat Work Plan and ensure Key Performance Indicators (KPIs) are implemented as planned; and
  • Perform such other duties as directed by the Head of Secretariat.

Selection Criteria:

  • Bachelor’s Degree in Economics, Law, Public Administration, Public Policy or such other related field;
  • Must have at least 5 years of relevant work experience in the Public Sector, particularly in policy formulation, public sector reforms and must understand the public service machinery, systems and processes;
  • Must have some experiences in oil, gas or mining sector and can be able to work with both government institutions, extractive companies and civil society organisations on technically complex issues that may arise in the extractive industries;
  • Must have advanced skills in researching, high level report writing and good command of English
  • Must have superior computer skills (able to troubleshoot) and knowledgeable in programs such as excel, power point, MS word and all other MS applications;
  • Must be able to coordinate programs and activities with government agencies, extractive companies, and development partners and have team building and problem solving skills.

Location, Pay and Condition:

  • These positions reports to the Head of the National Secretariat,
  • These positions are based in Port Moresby, and
  • Competitive salary packages will be offered based on experience and qualifications.

Application Process:

Written applications to be submitted with copies of recent CVs containing details of three referees and educational qualifications to:

Head of National Secretariat

PNG Extractive Industries Transparency Initiative (PNGEITI)

PO Box 1907

PORT MORESBY

NCD

Applications can be hand delivered at the counter of the Treasury Building, Waigani Drive, or submitted electronically via the links below:

Technical Officerhttps://forms.gle/smesani53NUSbrPC6

Note that only short-listed applicants will be contacted for interview.

Applications close on 25 February, 2023.

Authorized by:

Lucas Alkan

Head of National Secretariat

TECHNICAL OFFICER Read More »