Papua New Guinea Extractive Industries Transparency Initiative (PNGEITI)

Permanent

DIRECTOR – MEDIA, COMMUNICATIONS & STAKEHOLDER ENGAGEMENT

Reporting to the Executive Director, the Director – Media, Communications & Stakeholder Engagement will be responsible for managing and overseeing the media and communications strategy and communications plan of the Secretariat. The Director will also be responsible for strategic planning, building and maintaining strong network of stakeholders involved in EITI implementation. The Director is to develop and implement outreach and roadshow programs and engagements at the national, sub-national levels of governments, political levels, landowner groups and resources impacted or host communities.

Main Duties/Responsibilities:
• Manage and ensure that the PNGEITI media and communications plan and strategy are implemented smoothly;
• Establish and maintain closer working relationship with relevant officials from the EITI International Secretariat, the regional EITI offices, other international organisations, development partners and EITI implementing and supporting countries on a regular basis;
• Manage the production and distribution of documents, publications, reports and other communication materials to stakeholders and the public;
• Attend official invitations and engagements (forums, conferences, panel discussions, etc) on behalf of the Executive Director and do presentations, deliver speeches and statements on the work of PNGEITI;
• Develop and implement annual PNGEITI outreach and roadshow programs in close consultation with industry companies, provincial authorities and civil society organisations through- out the regions and in resources impact/host provinces;
• Build and maintain a working relationship with relevant stakeholders including government entities, civil society organisations, industry companies, development partners and other interested bodies or individuals on a regular basis;
• Plan, coordinate, network and establish EITI desks for extension of EITI implementation to sub-national levels of government in consultation with provincial and local level government authorities; PNG EXTRACTIVE INDUSTRIES
• Work with the Director for Policy & Programs to conduct regular visits to State entities responsible for implementing NEC Directives arising from EITI reports and valuation recommendations and prepare progress updates for the MSG;
• Report on the discussions, issues and recommendations made from stakeholder consultations, outreaches, conferences, forums, roadshows and other engagement activities for MSG’s information and for Secretariat’s references and records;
• Facilitate all PNGEITI media and communication information and training sessions including; preparing materials, organising promotional items, confirmation of programs, tracking activities, evaluation and support services;
• Ensure effective management of information flows between the Secretariat, development partners, project consultants and other external stakeholders;
• Develop media articles, produce contents and develop new tools for the Secretariat website to ensure the website is regularly updated/upgraded, modernised, consistent with that of the EITI International Secretariat’s website;
• Manage PNGEITI’s internal and external communication tools, including intranet, pamphlets, brochures, newsletters, posters, letterheads, business cards, etc and any required contracting relationships with IT service providers;
• Regularly upload and maintain PNGEITI products including; newsletters, reports, press releases, media statements, advertisements, articles and such other products onto the website as part of information dissemination to the public; and
• Perform such other duties as instructed by the Executive Director or the MSG.

Experience, Skills & Qualifications:
• Bachelor’s Degree in Information and Communication Technology (ICT), Journalism, Public Relations, Marketing or a Master’s Degree in the above fields is preferable;
• Minimum of 5-10 years of work experience in the communication, media, journalism and public relations or related fields;
• Experience with design, including Adobe, Desktop Publisher and Photoshop software;
• Strong public speaking and presentation skills; and
• Good report-writing and communications skills in both English and Tok Pidgin.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

ADMINISTRATION DRIVER

Administration Driver will work under the Finance, Administration and HR Branch in undertaking the following duties:
• Maintain a high level of driver safety and maintenance of Secretariat vehicles;
• Operate as a personal driver to the Executive Director for his driving needs;
• Assist the Finance, Administration and Human Resources Branch in any procedural, clerical, administrative and operational support tasks as required;
• Regularly check and ensure that all Secretariat vehicles are in good running condition, valid safety stickers, valid registrations, cleanliness, etc. vehicles are mechanically safe to operate;
• Perform official driving duties for staff of the Secretariat and MSG Members;
• Perform such other duties as directed by the Manager, Finance, Administration and HR Branch or the Executive Director.
Experience, Skills & Qualifications:
• Grade 12 or 10 School Leaver Certificates with at least 3-5 years of safe driving record in an office related environment;
• Attend to all driving needs of the Secretariat and perform administrative and operational support duties as directed;
• Responsible for maintaining a high level of safe driving and vehicles maintenance;
• Possess defensive driving skills and must be free of any past traffic offences.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

PROJECT COORDINATOR

Reporting to the Director for Projects & Procurement, the Coordinator will be responsible for working closely with development partners on various projects implemented by the Secretariat. Coordinator will work with the Procurement and Finance Officers in planning, budgeting, implementation, monitoring and reporting on the projects undertaken by the Secretariat.

Main Duties/Responsibilities:
• Work with donors and development partners to coordinate, oversee and facilitate various projects undertaken by the Secretariat and the MSG;
• Work with the Procurement Officer to plan, establish and maintain project management processes for MSG sanctioned work. This includes development of high-quality procurement and tendering process and assessment of submissions from vendors through this process;
• Work with the Finance and Administration Officer to prepare high quality funding proposals to seek external funding from donors and development partners and corporate entities;
• Create and monitor programme budgets, ensure any finance related to the roles follows the EITI Standard and the public procurement procedures and development partners’ procurement guidelines and report to the Director on a regular basis;
• Analyse risks and opportunities associated with the projects and ensure project milestone and delivery dates are met as per the agreed project plan and delivery schedules and provide regular evaluation reports;
• Participate in project planning, budgeting, implementation, monitoring, reporting and programme development;
• Coordinate logistics and organisation of events/activities relevant to a project/programme; including programme materials, slides, briefings, templates and information packs, data management and references;
• Provide technical support and inputs in the implementation of EITI projects, coordinate and engage in regular consultations with development partners, MSG members and provide inputs during planning, implementation, and completion stages of the projects; PNG EXTRACTIVE INDUSTRIES
• Work in collaboration with the Stakeholder Engagement and Events Coordinator to develop networks with different stakeholders such as provincial governments, local level governments, national government, civil societies and industry companies towards building a strong support network for the projects where required; and
• Such other project related activities as instructed by the Director or the Executive Director.

Experience, Skills & Qualifications:
• Bachelor’s Degree in Economics, Finance, Accounting, Business Studies, Social Sciences or related fields;
• At least 3-5 years of relevant work experience in projects and programs implementation; and
• Project design and implementation skills would be highly desirable

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

STAKEHOLDER ENGAGEMENT & EVENTS COORDINATOR

Reporting to the Director Stakeholder Engagement, the Coordinator will be responsible for planning, developing, coordinating and implementing outreach and engagement programs or events. The Coordinator will be responsible for planning and coordinating logistics and organise events and ensure smooth implementation of these activities as per the Secretariat’s work plans.

Main Duties/Responsibilities:
• Initiate regular bilateral consultations, liaisons and meetings with MSG members and execute these plans;
• Plan, develop, coordinate, execute implementation of effective stakeholder outreach and engagement programs and related activities;
• Work closely with staff from EITI International Secretariat office, the EITI Asia Pacific regional office, other EITI partner organizations, development partners, foreign missions and other EITI implementing countries on a regular basis on EITI activities;
• Build and maintain working relationship with relevant stakeholders including government entities, civil society organisations, industry companies, development partners and other interested bodies or individuals on a regular basis;
• Develop and implement annual PNGEITI outreach and roadshow programs in close consultation with industry companies, provincial authorities and civil society organisations in resources impact/host provinces;
• Report on the discussions, issues and recommendations made from stakeholder consultations during meetings, outreaches, conferences, forums, roadshows and other engagement activities for MSG’s information and for Secretariat’s references and records;
• Coordinate logistics and organise events/activities relevant to a project/programme; including programme materials, slides, briefings, templates and information packs, data management and references;
• Develop networks with different stakeholders such as provincial governments, local level governments, national government, civil societies and industry companies towards building a strong support for the projects where required; PNG EXTRACTIVE INDUSTRIES
• Work with the Director for Policy & Programs to conduct regular visits to State entities responsible for implementing NEC Directives arising from EITI reports and valuation recommendations and prepare progress updates to the MSG;
• Ensure effective management of information flows between the Secretariat, development partners, project consultants and other external stakeholders;
• Implement regular outreach and roadshow programs including press releases, interviews and other external engagements in liaison with development partners and civil society organisations and industry companies, and ensure reports are produced from these events;
• Record and report on the outcome of discussions made from stakeholder consultations during meetings, roadshows, outreaches and other engagement activities and provide recommendations for the Secretariat and MSG’s attention and action; and
• Attend to such other duties as instructed by the Director or the Executive Director.

Experience, Skills & Qualifications:
• Bachelor’s Degree in Marketing, Business Studies, Public Relations, Social Science or related fields;
• At least 3-5 years of work experience in public relations, marketing or related fields;
• Practical experience in liaising, networking and managing stakeholders with different interests;
• Mature and possess the charisma to present well to different levels of clients including senior company officials, government authorities and heads of corporations, and development partners;
• Strong communications and problem-solving skills; and
• Fluency in English and Tok Pidgin would be necessary.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

RESEARCH OFFICER

Reporting to the Director for Policy & Programs, the Research Officer will be responsible for initiating research programs, plan and undertake research in various areas of interest to the Secretariat and its MSG including resource benefits distribution, disaggregating different revenue streams paid to the government, employment and salary surveys for the extractive sector and develop historical trends on data contained in the EITI reports and disseminate these for public information.

Main Duties/Responsibilities:
• Undertake research on specific topics of interest in the extractive sector, collect, collate and analyze data and information for the Secretariat, the MSG and the public;
• Liaise with Media and Communications Officer in keeping, maintaining and updating the PNGEITI data base and other electronic files;
• Undertake research into resources benefits distribution (State equity and benefits to landowners, provincial and local level governments) and provide comparative analysis to Director, the Executive Director and the MSG;
• Analyze published reports such as the PNGEITI Annual Reports, the Annual Activity Reports, the MSG commissioned reports and such other publications and compile statistics and develop historical trends on tax revenues and other benefit flows;
• Plan, coordinate and facilitate TWG’s work with the IRC, the Departments of; Treasury, National Planning and Monitoring, Petroleum and Energy, Finance, the PNG Customs, CEPA, Bank of PNG and other relevant departments and State entities to disaggregate different revenue streams paid to the government currently being presented in an aggregated form in the national budget books;
• Contribute to the PNGEITI quarterly newsletter production, the Annual Activity Reports, the employment, salaries and wages surveys in the extractive sector and other reports and publications as required;
• Assist in drafting the PNGEITI Work Plans as required; and
• Perform other tasks as instructed by the Director or the Executive Director

Experience, Skills & Qualifications:
• Bachelor’s Degree in Economics, Business Studies, Statistics, or related fields;
• At least 3-5 years of relevant work experience in research, surveying and data collection, sampling and analysis;
• Good skills in research methods, analysis and technical report writing; and
• Demonstrated experience in presenting research findings in different forms such as, tables, pie charts, graphs and bar charts for illustrative purposes.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.

TECHNICAL OFFICER

Reporting to the Director for Policy & Programs, the Technical Officer will be responsible for providing technical support on matters relating to EITI implementation, the requirements in the EITI Standard, resource governance issues and assist the Policy and Programs Coordinator in drafting policy papers and other technical writing and submissions for the Secretariat.
Main Duties/Responsibilities:
• Provide technical support to the Director on matters relating to EITI implementation, governance issues pertaining to the extractive sector;
• Work in collaboration with the Policy and Programs Coordinator and ensure that progresses are made in implementing the EITI validation reports recommendations, EITI annual report recommendations, recommendations from MSG sanctioned scoping studies, implementation of requirements in the EITI Standard, the MSG MoU and such other activities as instructed by the Director or the Executive Director;
• Work in collaboration with the Policy and Programs Coordinator in preparing ministerial briefs, statements, speeches, press releases, talking points, presentations and updates on EITI implementation activities for the Executive Director and Chairman of PNGEITI MSG;
• Work in collaboration with the Policy and Programs Coordinator in drafting NEC policy submissions and NEC Information Papers for legislative and policy changes arising from recommendations made from the; PNGEITI annual reports; the validation reports, the scoping studies reports and similar work undertaken by external consultants and the Technical Working Groups (TWGs), Committees and sub-committees;
• Work in collaboration with the Policy and Programs Coordinator in drafting relevant sections of the PNGEITI annual country reports including Minister’s foreword, MSG Statements and undertake quality checks and editorial work on the contextual parts of the annual reports. Also, drafting the EITI section in the Volume 1 Policy document of the PNG National Budget, contributions to the ministerial briefs relating to the IMF and the World Bank annual meetings and other such events;
• Liaise closely with mining, petroleum, oil and gas industries or its peak bodies and relevant government agencies on issues relating to revenue and benefits PNG EXTRACTIVE INDUSTRIES streams and other technical issues that may affect the extractive industries; and
• Perform such other duties as instructed by the Director of the Branch or the Executive Director.

Experience, Skills & Qualifications:
Bachelor’s Degree in Economics, Law, Social Sciences, Public Administration, Public Policy or related fields;
• At least 3-5 years of relevant work experience in the public sector, particularly in policy formulation, public sector reforms and an understanding on the operation of the public service machinery;
• Must have computer skills (able to troubleshoot) and knowledgeable in programs such as excel, power point, MS word and other MS applications; and
• Good command of both oral and written communication skills in English.

Applications to be email to Catherine_Avaisa@treasury.gov.pg or hand delivered to the PNGEITI Office located at Waigani Treasury building level 8.

Application close on the 29th January 2024 No late application will be accepted.